Bookkeeper / Office Administrator
Promenade Management Promenade Management Rockland County, NY Rockland County, NY Full-time Full-time $17.
00 - $27.
50 an hour $17.
00 - $27.
50 an hour 5 days ago 5 days ago 5 days ago Established assisted living owner/ operator is looking for ambitious individual with strong bookkeeping/accounting, administrative and organizational skills.
This is a dynamic position that requires administration and coordination with various departments within the organization.
Key responsibilities Bookkeeping/ Accounting Prepares balance sheets, profit and loss statements, and other financial reports / packages Prepare monthly backup schedules to support general ledger balances Assist in development of processes and policies for tracking reporting entity operational and financial data Ensures financial records are maintained in compliance with accepted policies and procedures Assist in the monthly closing process in quickbooks general ledger Support and follow-up on accounts receivable collections Coordinate and process Medicaid billing and revenue recognition Process vendor invoices in the general ledger system and maintain accurate accounts payable records Coordinate 1099 reporting File and update vendor agreements Coordinate with facility personnel on appropriate back-up documents Ensure that vendor agreements are adhered to Other administrative duties General administrative duties including office reception, hiring initiatives, mail and postage, meeting and, etc.
Assist in preparation, editing, distribution and follow-up of proposals Assist with the management of CRM system and lead generation/sales activities including preparation of marketing material Report preparation and presentations; research as needed Handle sensitive activities, documents and records with a high level of confidentiality Process timesheets and ensuring these are accurate and up to date Assist with human resource and payroll related matters Assist with hiring initiatives and management of online postings Keep files organized and updated Special projects as needed, including marketing, finance, HR, facilities, process and compliance related tasks Assist with administrative duties, special projects and other assignments as required Ability to travel to assisted living facility sites in NY state a plus
Qualifications:
Strong Microsoft Office skill - specifically Excel spreadsheet experience Experience with Quickbooks Organization and follow-up Ability to effectively communicate verbally and in writing Ability to juggle multiple priorities and rapidly changing needs Organized and meticulous, with proven ability to effectively handle multiple tasks and deadlines Proactive problem-solving while always maintaining a calm and professional demeanor Ability to interact comfortably and professionally with all levels of management and staff, as well as outside clients and vendors.
Estimated Salary: $20 to $28 per hour based on qualifications.
00 - $27.
50 an hour $17.
00 - $27.
50 an hour 5 days ago 5 days ago 5 days ago Established assisted living owner/ operator is looking for ambitious individual with strong bookkeeping/accounting, administrative and organizational skills.
This is a dynamic position that requires administration and coordination with various departments within the organization.
Key responsibilities Bookkeeping/ Accounting Prepares balance sheets, profit and loss statements, and other financial reports / packages Prepare monthly backup schedules to support general ledger balances Assist in development of processes and policies for tracking reporting entity operational and financial data Ensures financial records are maintained in compliance with accepted policies and procedures Assist in the monthly closing process in quickbooks general ledger Support and follow-up on accounts receivable collections Coordinate and process Medicaid billing and revenue recognition Process vendor invoices in the general ledger system and maintain accurate accounts payable records Coordinate 1099 reporting File and update vendor agreements Coordinate with facility personnel on appropriate back-up documents Ensure that vendor agreements are adhered to Other administrative duties General administrative duties including office reception, hiring initiatives, mail and postage, meeting and, etc.
Assist in preparation, editing, distribution and follow-up of proposals Assist with the management of CRM system and lead generation/sales activities including preparation of marketing material Report preparation and presentations; research as needed Handle sensitive activities, documents and records with a high level of confidentiality Process timesheets and ensuring these are accurate and up to date Assist with human resource and payroll related matters Assist with hiring initiatives and management of online postings Keep files organized and updated Special projects as needed, including marketing, finance, HR, facilities, process and compliance related tasks Assist with administrative duties, special projects and other assignments as required Ability to travel to assisted living facility sites in NY state a plus
Qualifications:
Strong Microsoft Office skill - specifically Excel spreadsheet experience Experience with Quickbooks Organization and follow-up Ability to effectively communicate verbally and in writing Ability to juggle multiple priorities and rapidly changing needs Organized and meticulous, with proven ability to effectively handle multiple tasks and deadlines Proactive problem-solving while always maintaining a calm and professional demeanor Ability to interact comfortably and professionally with all levels of management and staff, as well as outside clients and vendors.
Estimated Salary: $20 to $28 per hour based on qualifications.
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